DIGITISED INSPECTIONS
Replace Paper Checklists with Actionable Digital Inspections.
CAPTURE. VERIFY. ACT.
An Inspection Should Do More Than Complete a Checklist.
Paper forms, spreadsheets and photographs stored on individual phones make it difficult to maintain consistent inspection records and ensure that defects are addressed.
Digitise-it connects the inspection to the asset, captures the findings and helps determine what happens next. From routine safety checks to equipment condition assessments and site audits, inspection activities can be configured to match your operation.
KEY FEATURES
Schedule and Assign Inspections
Set up recurring inspection tasks for specific users, teams or roles. Define inspection intervals and due dates so routine checks are scheduled in advance and assigned to the right people..
Checklists That Fit the Task
Configure inspection forms for different asset types, with pass/fail questions, measurements, dates, notes and other required fields.
Tasks Ready on the Mobile App
When users log in, their assigned inspection tasks are available in the app. They can select a task, follow the inspection checklist and submit the results directly from the field.
Capture Evidence and Manage Outcomes
Record inspection results, photographs, comments and, where configured, GPS location. Failed inspections can trigger follow-up tasks, maintenance workflows and re-inspections.
WHY DIGITISED INSPECTIONS?
Stop Chasing Forms. Start Managing Findings.
Completing an inspection is only part of the job. The findings must be recorded accurately, the right person must be informed, and any required corrective action must be followed through.
When inspections rely on paper forms, WhatsApp photographs and manual reminders, information becomes fragmented and follow-up can be inconsistent. Supervisors may struggle to determine which inspections are overdue, which assets failed and whether identified problems have been resolved.
Digitise-it provides a structured process from inspection assignment through to the recorded outcome and subsequent action, giving your team greater visibility of work completed, work outstanding and issues that still require attention.
THE BENEFITS
From Manual Checks to Managed Workflows.
Make inspections more consistent, findings easier to investigate and follow-up work more visible across your operation.
Standardised Inspection Procedures
Use configured checklists to help inspectors follow consistent procedures across assets, teams and sites
Accurate Asset Identification
Link inspection results to the correct asset, reducing ambiguity about which equipment was checked and what was found.
Evidence Captured at the Source
Keep required photographs, notes, readings and inspection details together instead of scattered across paper records and mobile phones.
Automated Due Dates and Reminders
Configure recurring inspection rules and tasks so upcoming and overdue work is easier to identify and assign.
A Clear Path from Failure to Resolution
Connect failed inspections to maintenance and re-inspection workflows, helping ensure identified issues receive attention.
Better Oversight and Reporting
View inspection activity, outstanding tasks, failed assets and audit discrepancies through dashboards and reports.
WHO IT'S FOR
For Teams That Need to Inspect, Verify and Maintain Control.
Digitised Inspections is suited to organisations that need repeatable inspection processes, reliable records and a consistent way to manage the issues identified. Checklists and workflows can be configured around the assets, procedures and responsibilities of each operation.
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Health, safety and SHEQ teams — Manage routine safety inspections, equipment checks and documented follow-up actions.
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Facilities management companies — Inspect building equipment, safety assets and facilities across multiple sites.
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Maintenance and engineering teams — Record equipment condition, identify defects and direct assets into maintenance workflows.
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Fleet and workshop operators — Support vehicle inspections, pre-use checks, workshop assessments and release inspections.
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Service contractors — Standardise field inspection procedures and maintain records of work performed for clients.
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Operations and quality teams — Conduct receiving inspections, condition assessments and location-based audits.
One Inspection Platform. Different Operational Needs
FLEXIBLE INSPECTION APPLICATIONS
Start by identifying cylinders with barcodes or QR codes and capturing exchanges using mobile devices. As your operation grows, RFID identification and fixed reading points can help automate selected movements at depots, filling plants and vehicle loading areas.
Digitise-it helps you choose an approach suited to your cylinder volumes, operating processes and budget, with the option to expand automation over time.
Fire and Safety Equipment
Routine visual checks, service inspections, defect recording and re-inspection before equipment returns to normal service.
Vehicle and Fleet Inspections
Record vehicle condition, pre-use checks, identified defects and maintenance requirements.
Equipment and Maintenance Checks
Assess equipment condition, record readings, flag faults and create follow-up maintenance tasks..
Facilities and Site Inspections
Inspect facilities, verify conditions at designated locations and record findings against the relevant site or asset..
Receiving and Quality Inspections
Capture incoming condition, record discrepancies and document acceptance or follow-up requirements.
SEE IT IN ACTION
Every Check Recorded. Every Finding Visible.
Give inspectors a straightforward mobile process while supervisors maintain visibility of inspection progress, failed assets, overdue tasks and outstanding corrective actions.
With configurable checklists, recorded evidence and connected workflows, inspection information becomes part of your operational process rather than another form waiting to be filed.
